Admin Dashboard redesign + Embassy backend + sortable Applications queue

Gemfile

@@ -47,6 +47,10 @@ gem "tito_ruby"
 # Postmark for transactional email in production
 gem "postmark-rails"
 
+# PDF generation for the passport application form
+gem "prawn"
+gem "prawn-table"
+
 group :development, :test do
   # See https://guides.rubyonrails.org/debugging_rails_applications.html#debugging-with-the-debug-gem
   gem "debug", platforms: %i[ mri windows ], require: "debug/prelude"

Gemfile.lock

@@ -243,6 +243,7 @@ GEM
     parser (3.3.11.1)
       ast (~> 2.4.1)
       racc
+    pdf-core (0.9.0)
     pg (1.6.3)
     pg (1.6.3-aarch64-linux)
     pg (1.6.3-aarch64-linux-musl)
@@ -257,6 +258,11 @@ GEM
       postmark (>= 1.21.3, < 2.0)
     pp (0.6.3)
       prettyprint
+    prawn (2.4.0)
+      pdf-core (~> 0.9.0)
+      ttfunk (~> 1.7)
+    prawn-table (0.2.2)
+      prawn (>= 1.3.0, < 3.0.0)
     prettyprint (0.2.0)
     prism (1.9.0)
     propshaft (1.3.1)
@@ -398,6 +404,7 @@ GEM
       activemodel (>= 7.1, < 9.0)
       faraday (~> 2.0)
     tsort (0.2.0)
+    ttfunk (1.7.0)
     turbo-rails (2.0.23)
       actionpack (>= 7.1.0)
       railties (>= 7.1.0)
@@ -449,6 +456,8 @@ DEPENDENCIES
   mission_control-jobs
   pg (~> 1.1)
   postmark-rails
+  prawn
+  prawn-table
   propshaft
   puma (>= 5.0)
   rack-mini-profiler

app/assets/stylesheets/application.css

@@ -276,6 +276,7 @@ hr {
 .mb-1 { margin-bottom: 0.25rem; }
 .mb-2 { margin-bottom: 0.5rem; }
 .mb-6 { margin-bottom: 1.5rem; }
+.mb-10 { margin-bottom: 2.5rem; }
 .mb-8 { margin-bottom: 2rem; }
 .mb-16 { margin-bottom: 4rem; }
 
@@ -302,6 +303,18 @@ hr {
 .space-y-12 > * + * { margin-top: 3rem; }
 
 .grid { display: grid; }
+.grid-cols-1 { grid-template-columns: repeat(1, minmax(0, 1fr)); }
+.grid-cols-2 { grid-template-columns: repeat(2, minmax(0, 1fr)); }
+.grid-cols-3 { grid-template-columns: repeat(3, minmax(0, 1fr)); }
+.grid-cols-4 { grid-template-columns: repeat(4, minmax(0, 1fr)); }
+
+@media (min-width: 768px) {
+  .md\:grid-cols-2 { grid-template-columns: repeat(2, minmax(0, 1fr)); }
+  .md\:grid-cols-3 { grid-template-columns: repeat(3, minmax(0, 1fr)); }
+  .md\:grid-cols-4 { grid-template-columns: repeat(4, minmax(0, 1fr)); }
+  .md\:grid-cols-6 { grid-template-columns: repeat(6, minmax(0, 1fr)); }
+}
+
 .inline-block { display: inline-block; }
 
 .text-sm { font-size: 0.875rem; line-height: 1.25rem; }
@@ -1201,6 +1214,16 @@ hr {
   transform: translateX(2px);
 }
 
+/* Tighter variant for dense dashboards — title only, no description */
+.action-card--compact {
+  padding: 0.875rem 1.125rem;
+}
+.action-card--compact .action-card__title {
+  font-size: 1rem;
+  margin-bottom: 0;
+  padding-right: 0;
+}
+
 .action-card--soon {
   background-color: #fafbfc;
   border-style: dashed;
@@ -1234,6 +1257,59 @@ hr {
   border-radius: 999px;
 }
 
+/* ============================================================
+   ADMIN DASHBOARD STAT CARDS
+   ============================================================ */
+
+.stat-card {
+  background: #ffffff;
+  border: 1px solid #e5e7eb;
+  border-radius: 12px;
+  padding: 1.25rem 1.5rem;
+  box-shadow: 0 1px 2px rgba(0, 0, 0, 0.04);
+}
+
+.stat-card__label {
+  font-size: 0.8125rem;
+  text-transform: uppercase;
+  letter-spacing: 0.06em;
+  color: #6b7280;
+  font-weight: 600;
+}
+
+.stat-card__value {
+  font-family: "Playfair Display", serif;
+  font-size: 2.25rem;
+  line-height: 1.1;
+  color: #0C2866;
+  margin-top: 0.25rem;
+}
+
+.stat-card__sub {
+  font-size: 0.8125rem;
+  color: #6b7280;
+  margin-top: 0.5rem;
+}
+
+/* Disabled "coming soon" item inside the admin navbar */
+.admin-nav .nav-disabled {
+  color: rgba(255, 255, 255, 0.55);
+  cursor: not-allowed;
+  display: inline-flex;
+  align-items: center;
+  gap: 0.5rem;
+}
+
+.admin-nav .nav-soon {
+  font-size: 0.625rem;
+  text-transform: uppercase;
+  letter-spacing: 0.06em;
+  background: rgba(255, 255, 255, 0.18);
+  color: #ffffff;
+  padding: 0.125rem 0.5rem;
+  border-radius: 999px;
+}
+
 /* ============================================================
    EMBASSY (mockup)
    ============================================================ */
@@ -1243,6 +1319,13 @@ hr {
 }
 
 .flex-1 { flex: 1 1 auto; }
+.whitespace-nowrap { white-space: nowrap; }
+
+/* Sortable column header — used by app/helpers/application_helper.rb#sort_link */
+.table th a { color: inherit; text-decoration: none; }
+.table th a:hover { text-decoration: underline; }
+.table th .sort-active,
+.table th a.sort-active { color: #0C2866; font-weight: 700; }
 
 /* Embassy page wrappers ------------------------------------------------ */
 

app/controllers/admin/dashboard_controller.rb

@@ -1,11 +1,10 @@
 module Admin
   class DashboardController < AdminController
     def show
-      @user_counts          = User.group(:role).count
-      @total_users          = User.count
-      @total_schedule_items = ScheduleItem.count
-      @public_items         = ScheduleItem.where(is_public: true).count
-      @total_rsvps          = PlanItem.count
+      @attendees_count            = User.attendee.count
+      @embassy_applications_count = EmbassyApplication.submitted.where(passport_received_at: nil).count
+      @rsvps_count                = PlanItem.count
+      @schedule_items_count       = ScheduleItem.count
     end
   end
 end

app/controllers/admin/embassy_applications_controller.rb

@@ -1,10 +1,91 @@
 class Admin::EmbassyApplicationsController < AdminController
+  ACTIVE_SORTS = {
+    "appointment" => "schedule_items.day ASC, schedule_items.sort_time ASC",
+    "name"        => "users.last_name ASC, users.first_name ASC",
+    "serial"      => "embassy_applications.serial ASC"
+  }.freeze
+
+  DELIVERED_SORTS = ACTIVE_SORTS.merge(
+    "delivered" => "embassy_applications.passport_received_at DESC"
+  ).freeze
+
   def index
-    @applications = FakeEmbassy.submitted_applications
+    @sort  = ACTIVE_SORTS.key?(params[:sort]) ? params[:sort] : "appointment"
+    @query = params[:q].to_s.strip
+    @applications = filtered_scope
+      .where(passport_received_at: nil)
+      .reorder(Arel.sql(ACTIVE_SORTS[@sort]))
+  end
+
+  def delivered
+    @sort  = DELIVERED_SORTS.key?(params[:sort]) ? params[:sort] : "delivered"
+    @query = params[:q].to_s.strip
+    @applications = filtered_scope
+      .where.not(passport_received_at: nil)
+      .reorder(Arel.sql(DELIVERED_SORTS[@sort]))
   end
 
   def show
-    @application = FakeEmbassy.find_submitted_application(params[:id])
-    @sections    = FakeEmbassy.sample_questions
+    @application = EmbassyApplication.includes(
+      :notary_profile,
+      embassy_application_answers: :question,
+      embassy_booking: [ :user, :schedule_item ]
+    ).find_by!(serial: params[:id])
+
+    @booking       = @application.embassy_booking
+    @schedule_item = @application.schedule_item
+    @notary        = @application.notary_profile
+    @sections      = sections_for(@application)
+
+    respond_to do |format|
+      format.html
+      format.pdf do
+        send_data PassportApplicationPdf.new(application: @application).render,
+                  filename: "#{@application.serial}.pdf",
+                  type: "application/pdf",
+                  disposition: "attachment"
+      end
+    end
+  end
+
+  def mark_received
+    application = EmbassyApplication.find_by!(serial: params[:id])
+    application.update!(passport_received_at: Time.current)
+    redirect_back fallback_location: admin_embassy_applications_path,
+                  notice: "Marked #{application.serial} as delivered."
+  end
+
+  def unmark_received
+    application = EmbassyApplication.find_by!(serial: params[:id])
+    application.update!(passport_received_at: nil)
+    redirect_back fallback_location: delivered_admin_embassy_applications_path,
+                  notice: "Moved #{application.serial} back to the active queue."
+  end
+
+  private
+
+  def filtered_scope
+    scope = EmbassyApplication
+      .submitted
+      .joins(embassy_booking: [ :user, :schedule_item ])
+      .includes(:notary_profile, embassy_booking: [ :user, :schedule_item ])
+
+    return scope if params[:q].blank?
+
+    term = "%#{params[:q].strip}%"
+    scope.where(
+      "users.first_name ILIKE :t OR users.last_name ILIKE :t OR users.email ILIKE :t OR embassy_applications.serial ILIKE :t",
+      t: term
+    )
+  end
+
+  def sections_for(application)
+    {
+      1 => Question.for_section(1).to_a,
+      2 => Question.for_section(2).to_a,
+      3 => application.drawn_questions.to_a,
+      4 => Question.for_section(4).to_a,
+      5 => Question.for_section(5).to_a
+    }
   end
 end

app/controllers/admin/embassy_blank_pdfs_controller.rb

@@ -1,13 +1,14 @@
 class Admin::EmbassyBlankPdfsController < AdminController
   def new
-    @default_count    = 12
-    @preview_sections = FakeEmbassy.sample_questions
-    @preview_serial   = "RE-0427-A"
-    @preview_notary   = EmbassyQuestionsSeed::NOTARY_POOL.sample(random: Random.new(42))
+    @default_count = 12
   end
 
   def create
-    @count   = (params[:count].presence || 12).to_i.clamp(1, 100)
-    @serials = (0...@count).map { |i| FakeEmbassy.serial_for(i) }
+    count = (params[:count].presence || 12).to_i.clamp(1, 100)
+
+    send_data PassportApplicationPdf.new(application: nil, count: count).render,
+              filename: "ruby-embassy-blank-applications-#{count}.pdf",
+              type: "application/pdf",
+              disposition: "attachment"
   end
 end

app/controllers/admin/embassy_questions_controller.rb

@@ -1,30 +1,66 @@
 class Admin::EmbassyQuestionsController < AdminController
+  before_action :set_question, only: %i[edit update destroy]
+
   def index
-    @questions   = FakeEmbassy.question_bank
-    @notary_pool = FakeEmbassy.notary_pool
+    @questions = Question
+      .left_joins(:embassy_application_answers)
+      .group("questions.id")
+      .select("questions.*, COUNT(DISTINCT embassy_application_answers.embassy_application_id) AS computed_usage_count")
+      .order(:section, :position)
+
+    @questions_by_section = @questions.group_by(&:section)
+    @notary_pool = NotaryProfile.order(:external_id)
   end
 
   def new
-    @question = { id: "", section: 1, label: "", type: :short,
-                  required: false, help: "", status: "active" }
+    @question = Question.new(section: 1, field_type: "short", scope: "common", required: false, status: "active", options: [])
   end
 
   def create
-    redirect_to admin_embassy_questions_path,
-                notice: "Question added to the bank."
+    @question = Question.new(question_params)
+    if @question.save
+      redirect_to admin_embassy_questions_path,
+                  notice: "Question added to the bank."
+    else
+      render :new, status: :unprocessable_content
+    end
   end
 
   def edit
-    @question = FakeEmbassy.find_question(params[:id])
   end
 
   def update
-    redirect_to admin_embassy_questions_path,
-                notice: "Question updated."
+    if @question.update(question_params)
+      redirect_to admin_embassy_questions_path,
+                  notice: "Question updated."
+    else
+      render :edit, status: :unprocessable_content
+    end
   end
 
   def destroy
+    @question.update!(status: "archived")
     redirect_to admin_embassy_questions_path,
                 notice: "Question archived."
   end
+
+  private
+
+  def set_question
+    @question = Question.find(params[:id])
+  end
+
+  def question_params
+    permitted = params.require(:question).permit(
+      :external_id, :section, :position, :label, :help, :placeholder, :max_length,
+      :field_type, :required, :scope, :status, :options_text
+    )
+    parse_options(permitted)
+  end
+
+  def parse_options(permitted)
+    text = permitted.delete(:options_text)
+    permitted[:options] = text.to_s.split(/\r?\n/).map(&:strip).reject(&:blank?) if text
+    permitted
+  end
 end

app/controllers/admin/schedule_items_controller.rb

@@ -45,10 +45,16 @@ def set_schedule_item
     # :slug is intentionally omitted — it's a seed idempotency key for
     # config/schedule.yml items and should never be set by hand.
     def schedule_item_params
-      params.require(:schedule_item).permit(
+      attrs = params.require(:schedule_item).permit(
         :day, :time_label, :sort_time, :title, :host,
-        :location, :description, :kind, :flexible, :is_public
+        :location, :description, :kind, :flexible, :is_public,
+        :embassy_mode, :embassy_capacity
       )
+      unless attrs[:kind] == "embassy"
+        attrs[:embassy_mode] = nil
+        attrs[:embassy_capacity] = nil
+      end
+      attrs
     end
   end
 end